ISO 9001 Certification path

Steps to ISO 9001 Certification Using AI + Expert Guidance

  1. Define Your Organization’s Purpose, Scope, and Context (AI-Assisted)
  • AI prompts you to describe what you do, who you serve, and where you operate.
  • You’ll get examples of:
    • QMS scope – Clause 4.3
    • Context – Clause 4.1
    • Interested parties needs & expectations – Clause 4.2
  • Output: completed Clause 4 evidence, ready for review.
  1. Identify Risks & Opportunities with AI-Driven Guidance
  • AI gives the user examples about operations, pain points, failures, and legal/industry expectations.
  • Converts responses into a risk register in the form of a ‘view page’ including:
    • risks, causes, controls, mitigation, monitoring
  • The result sets the stage for continual improvement of your risk management processes.
  1. Generate Required Processes & Procedures From AI Examples
  • AI can create tailored drafts for:
    • Operational processes
    • Documented procedures
    • Quality manual (if the organization wants one)
    • Flowcharts, roles, responsibilities
  • Use open source flowcharting software to document any needed processes (See Draw.io)
  1. Build Customized Records, Forms, and Templates
  • Users tell AI what they currently do (or what they need), and it generates ideas for customizable:
    • Training records
    • Improvement forms with built in time activated reminders
    • Supplier evaluation forms
    • Nonconformance logs
    • KPI trackers
  • You can tag the results to ISO clauses for quic reference.
  1. AI-Guided Implementation Support (“What Do I Do Next?”)
  • AI can break the project into weekly or daily tasks:
    • finalizing procedures
    • communicating changes
    • rolling out forms
    • training staff
  • Works like a virtual ISO coach, reducing overwhelming scenarios and keeping momentum going.
  1. Conduct Internal Audits with Expert Guidance
  • You will use your flowcharts with our electronic checklist to follow your workflow:
    • the organization’s scope
    • processes
    • risk profile
  • The ‘audit report’ (sample included) results are stored ‘view page’ and maintains all your audit evidence;
    • objective audit findings
    • recommendations
    • opportunities for improvement
  • This meets Clause 9.2 requirements.
  1. AI-Assisted Management Review
  • AI can give examples of how to:
    • summarize performance data
    • show trends
    • compile audit results, customer feedback, KPIs, risks
  • Our software has a sample Management Review Report with decisions and actions recorded (Clause 9.3).
  1. Prepare for the Certification Body Audit
  • Your software site maintains:
    • a readiness checklist
    • auditor Q&A practice
    • gaps to close
    • a pre-audit improvement plan
  • You provide light human oversight for anything that requires experience or interpretation.
  1. Engage the Certification Body
  • SimplifyISO helps users:
    • choose a CB
    • understand the process (Stage 1 & Stage 2 audits)
    • prepare required documentation
  • Users go into the audit confident and prepared.
  1. Maintain and Continually Improve with AI
  • After certification, AI can show you how to monitor:
    • risks
    • KPIs
    • non-conformances
    • corrective actions
    • audit findings
  • Automatically prompts for updates or improvements, keeping them in conformance year after year.